October 13, 2013 07:11:36
Posted By IOTeam
by Donna D.
As a childhood Girl Scout,
I learned so many life lessons - such as “Being
Prepared.” That motto is to always be in readiness to do
your duty. As a longtime Professional Organizer,
I’ve seen via countless client experiences, how valuable
it is to be ready for disasters and medical emergencies. They
usually happen without warning, anytime and anywhere.
happen to me," people believe. They just don't want to
think about the possibility! In reality, it's better to be
prepared and never need it. According to AARP, a medical
emergency can be a frightening, all-too-frequent experience
that few people are prepared for. Are you???
Recently, a client was
unexpectedly told that she was to have surgery in six days. We
helped her to get ready by organizing …
(very important paperwork): Advance Directive, Power of
Attorney, current list of drugs/supplements, allergies,
eyeglasses prescription, up-to-date medical history, health
insurance card, drivers license and credit card.
• People: inform key
persons of plans, list of personal & professional
contacts, phone numbers & email addresses: family,
friends, doctors, insurance agents, and ICE (in case of
emergency) contacts added to cell phone. Appoint one or two
organized individuals to assist and manage: tasks, people,
research and paperwork while recovering.
• Tasks: pay bills in
advance and keep list handy, do bank deposits, get cash,
backup digital data, ensure business will continue, do laundry
and prepare home for absence, pack personal bag &
electronic equipment for hospital.
• Post-Op: grocery list,
supplies & home medical equipment list, Home Care services
if required, schedule friends/helpers to visit at hospital
& home. Set-up a portable file to collect medical
All vital personal and
legal documents should be updated frequently and stored
together in a safe, convenient location. Inform loved ones of
access to emergency documents. Make copies for special people
or use & give access to a web service like Safely Filed.
Create ongoing lists of questions to ask doctors, insurance
agents and other professionals who can help and support.
Organizing all of this,
for some, is time-consuming, overwhelming and emotional. Are
you prepared? Got other tips for our readers? Share in
August 31, 2013 03:37:47
Posted By IOTeam
By Island Organizers
We've all heard the phrase: “Hindsight is 20/20.” It means when you look back at something, there’s a whole lot of “woulda” “shoulda” “coulda” going on.
When it comes to disasters, we seldom have a warning. Therefore, we need to prepare, just in case. When you’re putting together an Emergency Kit or Plan, use hindsight as much as you can. Ask yourself, “What will I wish I had?” and “What will I wish I did?”
People usually think that being prepared means just having an emergency kit, but the plan is just as important, if not more so! In celebration of National Preparedness Month (NPM) 2013, Island Organizers is hosting a teleclass entitled, “Your Disaster Plan is Not Just A Kit." You will learn:
- How to designate a "Ready Zone"
- What goes into your "Go Bag"
- How to make a "Grab & Go List"
A recording and copy of class materials of our September 11, 2013 tele seminar is available for download - complimentary! Take a listen to this informative and vital session. Only available September & October 2013. Get it now .
August 19, 2013 02:51:30
Posted By IOTeam
by Karen Simon
What steps will you or staff take when damage or loss occurs out of the blue? Disasters are defined as a sudden event that causes damage, failure and/or destruction.
So much of what you'll do depends on a number of factors, e.g., what type of business you're in, what type of disaster, how much you depend on the income from the business. If you're like most small businesses, it's likely that you and your staff are highly dependent upon the funds earned by the business.
A study fielded by the Institute for Business and Home Safety revealed that 25 percent (one out of four!) of all companies that close due to disasters...never reopen.
As a long-time computer consultant always stressing the importance of a backup system, I always ask clients, "How much data are you willing to lose?" It's a question of risk. I learned from my 10 years working in the Risk Management Department of a large corporation that when disaster strikes, if you have a good plan in place, you minimize the amount of loss - plain and simple.
Here are five basic steps to create your plan:
- Identify Risks - What can and/or will happen?
- Natural disasters
- Human-caused hazards
- Technology-related hazards
- Plan To Stay In Business
- Analyze impact of risks
- Identify ways to reduce risks
- Define minimum requirements for business continuity
- Create The Plan
- Identify resources required to stay in business
- Outline emergency communication methods
- Define procedures
- Train staff
- Test the plan
- Step through scenarios
- Modify plan as necessary
- Review and improve
- Review plan at least annually
- Identify triggers that will require plan review/modification
- Allow others to contribute ideas
How much are you willing to risk? When asked, our clients respond, "Not much." We provide worksheets, questionnaires and aides. Then, we coach clients through each of the five steps, asking questions to get to the most crucial information. Within a few hours, they're well on their way toward a completed plan.
How will YOU stay in business when disaster strikes? Beginning in August and during September's National Preparedness Month, Island Organizers offers promotions and discounts for help with Disaster Prep. Call or email for an appointment.
"Small businesses that don't have a plan in place generally don't survive after a disaster, whether it's a flood or a tornado. We see that anywhere from 40-60 percent of those that are hit like that simply don't come back to business," said David Paulison, former executive director of the Federal Emergency Management Agency (FEMA). What are you waiting for?
On Sept 11, 2013 we held a tele seminar. Listen to this informative and vital session.
June 4, 2013 08:14:05
Posted By IOTeam
By Karen Simon, Island Organizers
Got a scanner to get organized, but need help with How To? If you've tried to go paperless but are having trouble getting set up, you're not alone. Today, people are caught between the paper-based and digital document worlds. So many of them feel disorganized because they have some information on paper while other information is in digital form. They want all of their information to be "somehow" merged together into some kind of system that makes sense for them, is easy to maintain, and allows them to find it quickly when they need it.
Intuitively, they know that turning the paper into digital format is the answer so they purchase (or contemplate the purchase of) a scanner. That's where they get stuck because now, they realize that they don't have a system for filing the documents once they're in digital format - or they don't know how to create one. It becomes more of a headache to "figure it out," so they quit. Their investment in the equipment, and especially their time, is now wasted.
Just one of our solution-based services, Island Organizers helps you to set up your digital filing system to match how you work. We'll teach you how to use your scanner and teach you a routine to make your office and your life into one that is "paper-less" and organized so your information is always at your fingertips!
Find out how we can help you. Contact Us today. If you have a success story with your scanner, post a comment about how your scanner has helped you!
Managing Email and Paperwork to get things done (and on time)!!
Setting Up Successful Routines to stay in front of clients and contacts
Maximizing Space for an organized and efficient office
Collaborating with others for virtual workers
Mobilizing The Office for staying organized on the road
Organize Anything to start, get and stay organized, finally!
December 14, 2012 05:17:47
Posted By IOTeam
By Karen Simon, Island Organizers
Organizing time is easier when you get to know your calendar software. Knowing how to use it eliminates the embarrassment of forgetting a birthday, reduces the stress of being late or missing appointments, minimizes the frustration of scheduling with others. For efficient time management, here are my TOP FIVE reasons to go digital with a calendar app..
1. No more lugging around a heavy datebook! My shoulders thank technology for making my calendar portable. It's on my smartphone, computer (or anyone else's since it's on a web/cloud server) and even my electronic tablet! I can search for activities past, present or future without having to flip through pages, and how easy it is to erase or change an appointment. No pen required!
2. Losing my datebook is no longer an issue. I used to panic at the thought of losing it. "It's my life!!" I hear others say. With my calendar app, a copy is stored on my smartphone, my computer and/or in the cloud and all without wires! Amazing.
3. Repeating activities is simply checking a box. If you're like me, you've got events in your work and home lives that happen weekly, monthly or annually at the same time, on the same day. Whether it's scheduling time at the gym, a monthly meeting or remembering a birthday, I put it on the calendar once, check a couple of boxes and instantly the time is blocked off repeatedly. No more rewriting birthdays on a paper calendar every January!
4. Coordinating time with family and co-workers is truly fantastic with the Sharing feature. I used to spend so much time trying to find a mutual time slice to schedule a family outing or time to meet with business partners. We'd sit together and go day by day, week by week and compare calendars. Now? I can peek to find the matching holes in our calendars, and simply ask them to confirm one of the empty time slices!
5. Alarms never let me forget when it's quitting time! I used to always be late to everything. It got so bad that I would miss appointments and friends stopped asking me to go to lunch. With alarms built into my electronic calendar, I'm reminded of when it's time to LEAVE or stop what I'm doing to get ready for appointments. I'm still late sometimes but my forgiving friends saw such an improvement, I have lunch with them several times a week now!
If you have been hesitant to move to calendar software and apps, or want to know more about how to make the best use of them, do some research, take a class, start today! I guarantee, you'll be SO GLAD you did!
Find out more:
Sign up for webinar announcements at Techorganizing.com
Get time management tips & training at Islandorganizers.com