Posted By IOTeam

By Donna D. McMillan

Donna

Today, becoming and staying organized are not a luxury, they're a necessity. These hot topics appear frequently in books, magazines, newspapers and TV shows. Unfortunately, from these sources, readers/viewers can not ask sensitive questions, discuss details about their specific situations or benefit from customized solutions. Also, the impression is often given that it takes very little time, effort or resources to eliminate the problems and confusion.

In both offices and home offices, clutter and chaos happen for a reason, sometimes for several reasons. Many people say they were never taught organizing skills. Our non-judgmental, experienced professionals focus on solving your organizing puzzles, recommend solutions and products, help you sort out the jumble, create personalized systems, and work side-by-side with you teaching you how to stay organized.

An organized workspace increases concentration, effectiveness and productivity. Organizing decreases wasted time, energy, space and money. It is possible to reduce the stress, chaos and clutter.

Do you really want (or need) to get organized? Would you like to be in control of your time, paperwork, information, space, computer & electronic information, and life? Do you feel paralyzed? Are you committed to making a change? Great ... you don't have to get organized alone!

When you need services for your business, home, car, health, financial or legal matters, you want to hire professionals who are experts in their industries. It's best to choose those who specialize in the issues that are relevant to your unique needs and situation. Choose pros who have multiple years of experience and a range of abilities.

Visit our website for details. Contact us for complimentary 20-minute consultation to see if our services are a match for your needs.

808-943-2053 & 310-391-7392
www.islandorganizers.com ~ contact us
Services ~ Virtual Organizing ~ Training ~ Resources ~ NPM Webinars & Products


 
Posted By IOTeam

Disorganization and Clutter Are Expensive
 by Donna D. McMillanDonna D. McMillan

There are many statistics describing the sacrifices and high costs associated with disorganization and clutter. It wastes valuable time, money, space, and energy, plus it causes unnecessary stress.  For the "organizationally-challenged," this important issue not only applies in the workplace and the use of computers, but also in personal lifestyles.

How much money is this costing your company? How much personal free time is it costing you? What are the facts and figures?

How much TIME is wasted?

  • The average U.S. executive wastes six weeks per year searching for missing information in messy desks and files. (That equals one hour per day.)
    -- Wall Street Journal
  • The average desk worker has 36 hours of work on his or her desk and spends 3 hours per week sorting piles trying to find the project to work on next.
    -- The Overload Syndrome (by Richard Swenson)
  • The average amount of time that the average American spends looking for misplaced things over the course of a lifetime is one year. 
    -- Harper's Index

How much MONEY is wasted?

  • The real cost of being disorganized is hundreds of times more than the cost for a professional organizer's services.
    -- Roger L. Drolet, CPA, MBA / Founder, SafeRecord.com
  • Being disorganized can lead to real-life costs, including overdrawn checking and savings accounts, missed payments, purchasing unneeded items, tax deductions and lost productivity.
    -- Jeffrey Strain, personal finance writer, thestreet.com

 How much SPACE is wasted?

  • 80% of what we file never gets looked at again. 
    -- The Leader-Post
  • Many people pay the “document storage” industry thousands of dollars a year to babysit  boxes of files they never use.
    --
    smead.com

How much ENERGY is wasted?

  • 85% of the information that businesses need to operate does not fall into structured formats of automated spreadsheets or databases.
    -- Document Magazine
  • Americans often make drastic miscalculations about the value of their time, taking a do-it-yourself approach to tasks that might be less costly in time and money to hire out.
    -- Wall Street Journal

Need help?  www.islandorganizers.com

Services ~ Virtual Organizing ~ Training ~ Products


 
Posted By IOTeam

by Donna D. McMillan, Island Organizers

    As a childhood Girl Scout, I learned so many life lessons - such as “Being Prepared.” That motto means to always be in readiness to do your duty.  As a longtime Professional Organizer, I’ve seen via countless client experiences, how valuable it is to be ready for disasters and medical emergencies. They usually happen without warning, anytime and anywhere. 

    "That'll never happen to me," people believe. They just don't want to think about the possibility! In reality, it's better to be prepared and never need it. According to AARP, a medical emergency can be a frightening, all-too-frequent experience that few people are prepared for. Are you??? 

    Recently, a client was unexpectedly told that she was to have surgery in six days. We helped her to get ready by organizing …

     • VIP (very important paperwork): Advance Directive, Power of Attorney, current list of drugs/supplements, allergies, eyeglasses prescription, up-to-date medical history, health insurance card, drivers license and credit card.
     • People: inform key persons of plans, list of personal & professional contacts, phone numbers & email addresses: family, friends, doctors, insurance agents, and ICE (in case of emergency) contacts added to cell phone. Appoint one or two organized individuals to assist and manage: tasks, people, research and paperwork while recovering.
     • Tasks: pay bills in advance and keep list handy, do bank deposits, get cash, backup digital data, ensure business will continue, do laundry and prepare home for absence, pack personal bag & electronic equipment for hospital.
     • Post-Op: grocery list, supplies & home medical equipment list, Home Care services if required, schedule friends/helpers to visit at hospital & home. Set-up a portable file to collect medical paperwork, etc. 

    All vital personal and legal documents should be updated frequently and stored together in a safe, convenient location. Inform loved ones of access to emergency documents. Make copies for special people or use & give access to a web service like SafelyFiled. Create ongoing lists of questions to ask doctors, insurance agents and other professionals who can help and support. 

    Organizing all of this, for some, is time-consuming, overwhelming and emotional. Are you prepared? Got other tips for our readers? Share a Comment.

-------------

Resources:

Hear our Teleclass: Your Disaster Plan Is Not Just A Kit

Get a discount on SafelyFiled & Learn about SafelyMD

Contact Us:  808-943-2053 & 310-391-7392


 
Posted By IOTeam

 

Seasons Greetings

by Donna D. McMillan, Island Organizers

Get organized early; beat the Holiday Rush!  It's time to send HOLIDAY GREETINGS to your clients, colleagues, friends and family.  On the horizon are Thanksgiving, Hanukkah, Christmas, ´╗┐Kwanza, and New Years.

So ... do you have an organized system to store all of your important contacts' info?  Whether you use a paper or electronic address book, spreadsheet, CRM (customer relationship management aka contact management) program, or your addresses are in the cloud, be sure to backup/copy these precious records and update often during the year!

Why send THANKSGIVING cards to clients and colleagues instead of other Holiday cards?

  • Reinforces your personalized, heartfelt appreciation for their business and referrals, plus helps you to build stronger professional relationships.  I've sent Thanksgiving cards to clients and colleagues for over 20 years.
  • Unexpected and unique - something new and different for everyone to remind them of you.
  • Arrives early before other greeting cards, is usually on display longer, is not buried in stacks of other Holiday cards and unopened mail, not easily deleted like email.
  • There's still time (a full month) in this year for clients to hire your services, buy your products, plus send referrals to you.
  • Be sure your "Thank You" cards arrive prior to Thanksgiving, before the Holiday hustle-bustle and piles of mail begin.

Make your list; check it twice! There are many greeting card solutions to choose from.  Our favorite is www.SendOutCards.com where you order card(s) online for the holidays and any other special event. You can add photos and graphics, type personalized messages, and have them sent to one or many recipients.  A Gift Catalog is included.  SOC will print, stuff, stamp and mail these greeting cards for you.  This will save your time, energy and money! Also, there's an App for that ... www.sendoutcards.com/soc_appdemo/

If you're feeling overwhelmed at the thought of your never-ending To-Do List as the Holidays approach, don't procrastinate! Give yourself the GIFT OF ORGANIZATION. Call us, we'll help you organize your time, space, information and priorities.

Warm Thanks and Holiday Greetings to YOU!!

Website ~ E-newsletter ~ Booklets

Contact Us:  808-943-2053 & 310-391-7392

 


 
Posted By IOTeam

by Donna D. McMillan, Island Organizers

National Preparedness Month is September. Businesses large and small are getting ready. Fires, floods, windstorms, earthquakes, all disasters are devastating. Emergencies strike with little or no warning. If one were to hit your area, you will be affected physically, financially and emotionally. Is your business prepared with a plan in place, in case an unexpected event happens?

According to Business Wire 9/7/12, Staples and National Safety Council Team Up to Raise Disaster Planning Awareness Among Small Businesses. For the Aloha state, Retail Merchants of Hawaii Partners with Counties for Disaster Preparedness Campaign.

It's vital to be in control, as much as possible, after a catastrophic event. Businesses must get back on track immediately. Your customers and other businesses that rely on you are impacted if your business is not operational. Also, if insurance claims are necessary, specific information will be required.

PREPAREDNESS PLAN FOR BUSINESSES
- Inventory - Passwords & Software, Possessions & Valuables, People: employees & clients
- Communications - keep VIP numbers in cell phone & the cloud for accessibility.
- Safety Procedures - for employees & customers
- Protect - property, business records, contacts
- Insurance - contact your agent for advice & appropriate coverage
- Photos/Video - of current possessions & property, save copies off-site, send to insurance agent
- Supplies - emergency kit including chargers & batteries, food & water
- Resources - suppliers, vendors, etc.

You can protect your business, be informed, have a plan. Visit www.ready.gov/business, www.redcross.org/prepar e and www.fema.gov/mobile.

Is your company prepared for disasters?   Share your story ... add a comment.

 

On Sept 11, 2013 we held a tele seminar. Get this informative and vital session.

Get help Organizing your Vital Documents & creating a "home" for your most important information & paperwork.

Contact Us:  808-943-2053 & 310-391-7392

 


 


 
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