Posted By IOTeam

By Island Organizers

 

September is 
National Preparedness Month

     We've all heard the phrase: “Hindsight is 20/20.” It means when you look back at something, there’s a whole lot of “woulda” “shoulda” “coulda” going on.

     When it comes to disasters, we seldom have a warning. Therefore, we need to prepare, just in case. When you’re putting together an Emergency Kit or Plan, use hindsight as much as you can. Ask yourself, “What will I wish I had?” and “What will I wish I did?”

     People usually think that being prepared means just having an emergency kit, but the plan is just as important, if not more so! In celebration of National Preparedness Month (NPM) 2013, Island Organizers is hosting a teleclass entitled, “Your Disaster Plan is Not Just A Kit." You will learn:

  • How to designate a "Ready Zone"
  • What goes into your "Go Bag"
  • How to make a "Grab & Go List"

 -------------------------------------

A recording and copy of class materials of our September 11, 2013 tele seminar is available for download. Take a listen to this informative and vital session. Get it now

Get help Organizing your Vital Documents & creating a "home" for your most important information & paperwork.

Get a discount on SafelyFiled & learn about SafelyMD for emergency medical data

Get a discount on LifeinCase ... ask us how to use it in your "Go Bag"

Contact Us:  808-943-2053 & 310-391-7392

 


 
Posted By IOTeam

karen simon by Karen Simon

What steps will you or staff take when damage or loss occurs out of the blue? Disasters are defined as a sudden event that causes damage, failure and/or destruction.

So much of what you'll do depends on a number of factors. What type of business is it? What type of disaster? How much do you depend on the income? If you're like most small businesses, it's likely that you & the staff highly depend upon the funds earned by the business.

A study by the Institute for Business & Home Safety revealed that 25% (one out of four!) of all companies that close due to disasters never reopen.

As a long-time computer consultant, I always stress the importance of a backup system. I always ask, "How much data are you willing to lose?" It's a question of risk. I learned from my 10 years in a corporate Risk Management Department that when disaster strikes, having a good plan in place minimizes the amount of loss - plain & simple.

Five steps to create your plan:

1. Identify Risks - What can and/or will happen?

  • Natural disasters
  • Human-caused hazards
  • Technology-related hazards

2. Plan To Stay In Business

  • Analyze impact of risks
  • Identify ways to reduce risks
  • Define minimum requirements for business continuity

3. Create The Plan

  • Identify resources required to stay in business
  • Outline emergency communication methods
  • Define procedures
  • Train staff

4. Test the plan

  • Step through scenarios
  • Modify plan as necessary

5. Review and improve

  • Review plan annually
  • Identify triggers that will require plan modification
  • Allow others to contribute ideas

How much are you willing to risk? When asked, our clients respond, "Not much." We provide worksheets, questionnaires and aides. Then, we coach clients through each of the five steps, asking questions to get to the most crucial information. Within a few hours, they're well on their way toward a completed plan.

How will YOU stay in business when disaster strikes? During September's National Preparedness Month, Island Organizers offers promotions and discounts for help with Disaster Prep. Call or email for an appointment.

"Small businesses that don't have a plan in place generally don't survive after a disaster, whether it's a flood or a tornado. We see that anywhere from 40-60 percent of those that are hit like that simply don't come back to business," said David Paulison, former executive director of the Federal Emergency Management Agency (FEMA). What are you waiting for?

 ___________________

Resources:

www.ready.gov 

www.fema.gov

On Sept 11, 2013 we held a teleseminar. Hear this informative and vital session.

Organizing your Vital Documents  creates a "home" for your most important information & paperwork.


 
Posted By IOTeam

karen simonBy Karen Simon, Island Organizers

 

Got a scanner to get organized, but need help with How To? If you've tried to go paperless but are having trouble getting set up, you're not alone. Today, people are caught between the paper- based and digital document worlds. So many of them feel disorganized because they have some information on paper while other information is in digital form. They want all of their information to be "somehow" merged together into some kind of system that makes sense for them, is easy to maintain, and allows them to find it quickly when they need it.
 
Intuitively, they know that turning the paper into digital format is the answer so they purchase (or contemplate the purchase of) a scanner. That's where they get stuck because now, they realize that they don't have a system for filing the documents once they're in digital format - or they don't know how to create one. It becomes more of a headache to "figure it out," so they quit. Their investment in the equipment, and especially their time, is now wasted.
 

Just one of our solution-based services, Island Organizers helps you to set up your digital filing system to match how you work. We'll teach you how to use your scanner and teach you a routine to make your office and your life into one that is "paper-less" and organized so your information is always at your fingertips!

Find out how we can help you. Contact Us today. If you have a success story with your scanner, post a comment about how your scanner has helped you!

 

 _________________

Other Blogs about Going Paperless

Other Solution-Based Services:

Managing Email and Paperwork to get things done (and on time)!!
Setting Up Successful Routines to stay in front of clients and contacts
Maximizing Space for an organized and efficient office
Collaborating with others for virtual workers
Mobilizing The Office for staying organized on the road
Organize Anything to start, get and stay organized, finally!

 

Contact Us:  808-943-2053 & 310-391-7392

 


 
Posted By IOTeam

karen simon By Karen Simon, Island Organizers

Organizing time is easier when you get to know your calendar software. Knowing how to use it eliminates the embarrassment of forgetting a birthday, reduces the stress of being late or missing appointments, minimizes the frustration of scheduling with others. For efficient time management, here are my TOP FIVE reasons to go digital with a calendar app.. 

1. No more lugging around a heavy datebook! My shoulders thank technology for making my calendar portable. It's on my smartphone, computer (or anyone else's since it's on a web/cloud server) and even my electronic tablet! I can search for activities past, present or future without having to flip through pages, and how easy it is to erase or change an appointment. No pen required! 

2. Losing my datebook is no longer an issue. I used to panic at the thought of losing it. "It's my life!!" I hear others say. With my calendar app, a copy is stored on my smartphone, my computer and/or in the cloud and all without wires! Amazing. 

3. Repeating activities is simply checking a box. If you're like me, you've got events in your work and home lives that happen weekly, monthly or annually at the same time, on the same day. Whether it's scheduling time at the gym, a monthly meeting or remembering a birthday, I put it on the calendar once, check a couple of boxes and instantly the time is blocked off repeatedly. No more rewriting birthdays on a paper calendar every January! 

4. Coordinating time with family and co- workers is truly fantastic with the Sharing feature. I used to spend so much time trying to find a mutual time slice to schedule a family outing or time to meet with business partners. We'd sit together and go day by day, week by week and compare calendars. Now? I can peek to find the matching holes in our calendars, and simply ask them to confirm one of the empty time slices! 

5. Alarms never let me forget when it's quitting time! I used to always be late to everything. It got so bad that I would miss appointments and friends stopped asking me to go to lunch. With alarms built into my electronic calendar, I'm reminded of when it's time to LEAVE or stop what I'm doing to get ready for appointments. I'm still late sometimes but my forgiving friends saw such an improvement, I have lunch with them several times a week now! 

If you have been hesitant to move to calendar software and apps, or want to know more about how to make the best use of them, do some research, take a class, start today! I guarantee, you'll be SO GLAD you did!

==================

Find out more:

Sign up for webinar announcements at Techorganizing.com

Get time management tips & training at Island organizers.com

 

Contact Us:  808-943-2053 & 310-391-7392

 


 
Posted By IOTeam


By Karen Simon, Island Organizers

Is your business ready for anything? What will you do if disaster strikes? Preparing for disasters such as fires, earthquakes, tornadoes and tsunamis is the focus of September’s National Preparedness Month (NPM) campaign. To businesses, even theft and computer failure are just as devastating. What should you do to prepare your business before disaster happens?

Info & Data

The most precious part of any business is the information & data. Inventory, equipment, supplies & other hard assets can be replaced. What about the data? After a fire raged through one of my client’s homes, she was interviewed for a local newspaper & TV station. They asked, “What is the biggest loss your family will feel? ” Her answer was that her entire home-based business’ computer data was gone. She had no records of her customers’ contact information, invoicing & all business financial records – everything gone within minutes.

Back Up!

We all know that backups protect our data. But where are they kept? If your backup is in the same office or building as your computer, that won’t help if there's a fire, tsunami, or tornado.

How will you continue to do business if you can't access your computer? If you have offsite backup and an inventory of software, you could simply get another computer and restore your data from backup. You'll be back in operation within a few hours.

Vital Info

What information is vital to YOUR business to keep it running? If you’re like most businesses it's customers, employees & vendors, accounts receivables (who owes you), bank & insurance account info and numbers. Where is this info kept? Do you have inventory of it? What format is it stored in? paper? electronic? Is it easily accessible? Is it portable & duplicated elsewhere?

These are the questions you want to ask yourself during 2013’s National Preparedness Month. Get ready and be ready – prepare your business BEFORE disaster strikes. FEMA’s Ready Business website has extensive resources to get you started. Need more help? Ask Me How

National Preparedness Month 2012

On Sept 11, 2013 we held a tele seminar. Listen to this informative and vital session.

Contact Us:  808-943-2053 & 310-391-7392

 


 


 
Google

User Profile
IOTeam
Honolulu 808...

 
Category
 

**Get discounts, tips, announcements and a chance to win Tips Booklet!**

Email Marketing You Can Trust
 
Recent Entries
 
Navigation
 
Latest Comments
 
Visitors

You have 839235 hits.