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Posted By IslOrgs Team

karen simon By Karen Simon, Island Organizers

Organizing time is easier when you get to know your calendar software. Knowing how to use it eliminates the embarrassment of forgetting a birthday, reduces the stress of being late or missing appointments, minimizes the frustration of scheduling with others. For efficient time management, here are my TOP FIVE reasons to go digital with a calendar app.. 

1. No more lugging around a heavy datebook! My shoulders thank technology for making my calendar portable. It's on my smartphone, computer (or anyone else's since it's on a web/cloud server) and even my electronic tablet! I can search for activities past, present or future without having to flip through pages, and how easy it is to erase or change an appointment. No pen required! 

2. Losing my datebook is no longer an issue. I used to panic at the thought of losing it. "It's my life!!" I hear others say. With my calendar app, a copy is stored on my smartphone, my computer and/or in the cloud and all without wires! Amazing. 

3. Repeating activities is simply checking a box. If you're like me, you've got events in your work and home lives that happen weekly, monthly or annually at the same time, on the same day. Whether it's scheduling time at the gym, a monthly meeting or remembering a birthday, I put it on the calendar once, check a couple of boxes and instantly the time is blocked off repeatedly. No more rewriting birthdays on a paper calendar every January! 

4. Coordinating time with family and co- workers is truly fantastic with the Sharing feature. I used to spend so much time trying to find a mutual time slice to schedule a family outing or time to meet with business partners. We'd sit together and go day by day, week by week and compare calendars. Now? I can peek to find the matching holes in our calendars, and simply ask them to confirm one of the empty time slices! 

5. Alarms never let me forget when it's quitting time! I used to always be late to everything. It got so bad that I would miss appointments and friends stopped asking me to go to lunch. With alarms built into my electronic calendar, I'm reminded of when it's time to LEAVE or stop what I'm doing to get ready for appointments. I'm still late sometimes but my forgiving friends saw such an improvement, I have lunch with them several times a week now! 

If you have been hesitant to move to calendar software and apps, or want to know more about how to make the best use of them, do some research, take a class, start today! I guarantee, you'll be SO GLAD you did!


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Posted By IslOrgs Team

by Donna D. McMillan, Island Organizers

DecoFlex  What happens when loose papers and small notes are buried in piles? We don't know what's there and can't do what we need to do. My longtime mantra is: "Paperwork that is lying down is sleeping or hiding. When it's standing up, it can communicate with you."

The Decoflex® box by Oxford® and Pendaflex® has been my favorite organizing tool for many years. A desktop file storage box with hanging folders and labeled tabs creates a highly-effective Paperwork Management System. Each tab designates a specific category or task and identifies folders' contents. This handy solution eliminates piles, wasted time and stress related to lost notes and vital documents. Learn more

"HOT ACTION FILES" -- This is the perfect tool to hold "active" documents, unpaid bills and other important To-Do's.  Once they're separated into categories: To Call, To Pay, To Input, Waiting For Reply, etc., the appropriate actions can be taken in a timely manner.  This is a temporary "home" for paperwork; it is not for storage.

PROJECTS --  Create a mailbox for your office staff, manage info for a client's project, store details while planning a move or a party, and save notes for an organization's committee.

FILING SYSTEMS -- In limited space, filing systems can be created using several of these portable containers. Each holds a different category of files and is labeled on the end of box, ie: 2012 Income, Paid Bills, Investments, Medical Records. They fit nicely on a bookcase or on shelves in a closet. 

Other versions are available in acrylic, plastic, mesh, metal & cardboard. Buy online at Office Depot, Office Max and the Container Store.  In Honolulu, visit local stores: Simply Organized and Fisher Hawaii. NOTE: Organizing products don't usually come with instructions!

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